Convert Invoices to Excel
Convert invoice PDFs to Excel online — extract invoice number, date, supplier, line items, and totals into a clean spreadsheet ready for accounts payable.
Why teams use Invoice to Excel
Accounts payable teams spend more time retyping invoice data than processing payments. This tool reads invoice PDFs — single-page, multi-page, scanned, or native — and extracts the header fields (invoice number, invoice date, due date, supplier name, VAT number, total, VAT amount, net amount) plus every line item (description, quantity, unit price, line total) into a structured Excel file. One worksheet per invoice or all invoices consolidated into a single sheet — your choice depending on whether you're processing one document or batch-loading 50.
OCR is built in for scanned PDFs and photographed invoices, with UK VAT formats, £/€/$ currency symbols, and common UK suppliers' layouts pre-trained for accuracy. Line items are detected by table structure rather than by template, so the tool works on first sight with a new supplier — no training step, no per-template setup.
Typical uses include building an AP spreadsheet for the month, preparing supplier statements for reconciliation, populating an expense report from a folder of supplier invoices, and exporting historical AP data when migrating accounting platforms. Files are processed over TLS, deleted within 60 minutes, and never shared with third parties — important when invoices reveal supplier pricing and commercial terms.
How it works
- Upload Invoice — Drop your invoice PDF into the secure zone
- Extract Fields — Dates, amounts, and line items are captured
- Download Spreadsheet — Get organized data ready for processing
Key benefits
- Extracts invoice number, date, and total automatically
- Captures line item details and quantities
- Perfect for accounts payable workflows
- Batch process multiple invoices
- Secure processing — files auto-deleted
- No signup required for first conversion
Common use cases
- Building accounts payable spreadsheets
- Expense report compilation
- Vendor payment tracking
Frequently asked questions
- Is Invoice to Excel free to use?
- Yes — your first conversion is free with no signup. For heavier use, DocumePro offers a £9.99 24-hour Day Pass and a £39.99/month Professional plan with unlimited conversions.
- Are my files kept after I use Invoice to Excel?
- No. Every uploaded file is permanently deleted from DocumePro servers within 60 minutes under our Non-Persistence Guarantee. Nothing is retained, shared, or used to train AI models.
- Do I need to install any software?
- No — Invoice to Excel runs entirely in your browser. There's nothing to install and no plug-in required. It works on Windows, macOS, iOS and Android.
- Is DocumePro suitable for UK legal, finance and accounting teams?
- Yes. DocumePro is UK GDPR-aligned, hosted on UK/EU infrastructure, and built specifically for solicitors, accountants, bookkeepers and finance teams that handle sensitive client documents.
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Drop your invoice PDFs above to extract every field into Excel — header data and line items, ready for accounts payable in seconds.