Convert PDF Invoices to Excel for Accounting
Convert invoice PDF to Excel and rebuild every header field and line item as structured spreadsheet data — perfect for accounts payable, VAT reclaim, and supplier reconciliation.
Why teams use Invoice PDF to Excel
Most invoices arrive as PDFs from supplier portals or by email, and most accounts payable systems still need that data in spreadsheet form for processing. DocumePro reads the PDF (native or scanned, with built-in OCR), identifies the invoice header block, the line item table, and the totals/VAT block, and rebuilds them as Excel data with the right types: dates as dates, amounts as numbers, VAT rates as percentages. One invoice per sheet or one row per invoice in a consolidated workbook — chosen at upload time.
Detection works across UK, EU, and US invoice formats and across all the common templates: Word-generated invoices, accounting-software exports from Xero/QuickBooks/Sage/FreeAgent, supplier-portal exports (AWS, Google, Microsoft, BT, Sky), and scanned paper invoices. VAT registration numbers, currency, supplier address, payment terms, and bank details are all captured into named columns so they can be used by downstream lookups.
Use it for monthly AP processing, VAT return preparation (where the line-by-line breakdown matters), supplier statement reconciliation, and project cost analysis where line items need to be allocated to job codes. Bank-grade TLS in transit, no permanent storage, and one-hour deletion across the board.
How it works
- Upload Invoice PDF — Drop your invoice document
- OCR Extraction — Data extracted automatically
- Download Excel — Ready for accounting software
Key benefits
- OCR extracts amounts, dates, and vendors
- Works with scanned and digital invoices
- Perfect for accounts payable automation
- Batch process multiple invoices
- Secure — files deleted after 1 hour
- No signup required for first use
Common use cases
- Accounts payable data entry
- Expense report compilation
- Vendor payment tracking
Frequently asked questions
- Is Invoice PDF to Excel free to use?
- Yes — your first conversion is free with no signup. For heavier use, DocumePro offers a £9.99 24-hour Day Pass and a £39.99/month Professional plan with unlimited conversions.
- Are my files kept after I use Invoice PDF to Excel?
- No. Every uploaded file is permanently deleted from DocumePro servers within 60 minutes under our Non-Persistence Guarantee. Nothing is retained, shared, or used to train AI models.
- Do I need to install any software?
- No — Invoice PDF to Excel runs entirely in your browser. There's nothing to install and no plug-in required. It works on Windows, macOS, iOS and Android.
- Is DocumePro suitable for UK legal, finance and accounting teams?
- Yes. DocumePro is UK GDPR-aligned, hosted on UK/EU infrastructure, and built specifically for solicitors, accountants, bookkeepers and finance teams that handle sensitive client documents.
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Upload one invoice or fifty above to get a structured Excel file — header fields, line items, and totals all separated and ready to load into your AP workflow.